Direct to consumer, wholesale, winemaking, inventory, accounting, communications and compliance in one system, at one flat price. It does the tedious work: the filings, the daily reconciliation, the club runs, the invoices, the shipping paperwork. Your team stays on the wine and the customer.
Built and proven at a working Napa Valley winery, with shipping compliance for all fifty states from Pinrates built in.
Representative order. Three sales in one checkout, each taxed correctly, and the shipment checked against Texas rules before payment.
Counted from the records of a working Napa Valley winery on September 23, 2026.
Most wineries run a production system, a commerce platform and a compliance service, each billed separately, each with its own idea of what sold yesterday. Stavebound does what each of them does, and the things none of them can, because it is one system.
| Capability | A production system | A commerce platform | A compliance service | Stavebound |
|---|---|---|---|---|
| Sell | ||||
| Tasting room point of sale | – | ✓ | – | ✓ |
| Online store | – | ✓ | – | ✓ |
| Wine club memberships and billing runs | – | ✓ | – | ✓ |
| Wholesale accounts, price lists and invoices | – | ✓ | – | ✓ |
| A portal for wholesale buyers and brokers | – | – | – | ✓ |
| Make | ||||
| Harvest intake, lots and work orders | ✓ | – | – | ✓ |
| Blends, bottling and lab results | ✓ | – | – | ✓ |
| Bonded inventory and the numbers for TTB reports | ✓ | – | – | ✓ |
| Custom crush billing | ✓ | – | – | ✓ |
| Ship and comply | ||||
| Fifty-state shipping rules checked | – | – | ✓ | ✓ |
| Sales tax for the delivery address | – | – | ✓ | ✓ |
| State returns prepared | – | – | ✓ | ✓ |
| Warehouse orders, holds and tracking | – | ✓ | – | ✓ |
| Only when it is one system | ||||
| One customer record across tasting room, club, web, wholesale and texts | – | – | – | ✓ |
| Tax and compliance decided in the checkout, not after an export | – | – | – | ✓ |
| Inventory drawn down by the same sale that charged the card | – | – | – | ✓ |
| Accounting reconciled to the register every morning | – | – | – | ✓ |
| One login, one bill, nothing re-keyed between systems | – | – | – | ✓ |
Categories, not products. Checks in the first three columns show what that kind of tool is sold to do; the last group is only possible when selling, making, shipping and accounting share one set of records.
Each part works from the same records. A bottle sold at the bar, shipped to a club member or invoiced to a distributor changes the same inventory, the same accounting and the same filings. The highlighted line on each card is the part only one system can do.
Tasting room, online store and wine club on one customer record. Pickups, carry-outs and shipments all start from the same checkout.
One ticket can mix carry-out, shipping, comps and hold-for-pickup, with each line taxed and checked on its own.
Distributors and direct-to-trade accounts, each with its own price list, orders, invoices and balance owed.
An order routes itself to the warehouse or the estate, with freight priced before the invoice goes out.
Every lot and tank from harvest to bottling, with additions, movements and lab results in one place.
Custom crush clients are billed from the same work orders the cellar already keeps.
Bottled and bulk wine by location and status, bonded and tax-paid, with every removal recorded the moment it happens.
Your fulfillment warehouse is synced, so a case shipped from there comes off your count automatically.
Every sales channel reconciled to your register each morning. A discrepancy shows up the next day, not the next quarter.
A daily readiness report lists the records that are incomplete, so nothing stalls on a missing field.
Texts, calls and email on the customer's record, whoever they are: guest, club member, wholesale buyer or broker.
A call from a club member shows on their record before you pick up, next to their last order.
Every shipment checked at checkout by Pinrates: may you ship there, is this order allowed, and what tax is owed. State returns prepared from the same records.
Tax is recorded on each sale as it happens, so the return is already complete when the period ends.
Whatever customers can do for themselves, your team no longer has to. Each kind of customer gets a portal that shows only what is theirs, on the same records your registers use, so nothing has to be re-entered.
A login of their own for the things they used to email you about.
Restaurants, shops and distributors order from their own price list.
Clients you make wine for can follow their own lots without calling.
The people who sell for you see their accounts and their earnings.
The checkout shown at the top of this page holds three different sales: five bottles carried out, six shipped to Texas, one comped. Stavebound handles each one correctly from that single checkout, and any state filing it creates goes on the calendar the same day.
Illustrative figures. Texas: state 6.25% plus the 1.75% single local use rate; wine excise 40.8¢ per gallon above 14% ABV; 9 gallons per consumer per month. Napa County 7.75%. Excise tax is owed by the winery on its own return; it is not added to the customer’s total.
Volume limits, permits, label registrations, dry areas, tax and excise differ by state, by product and by the day. Every shipment passes three checks before the card is charged: may the winery ship there, is this order allowed, and what tax is owed, to the dollar.
A shipment that fails a check is held, with the reason, for a person to decide. Nothing slips past and nothing is guessed. Every check is kept on record with the rules it used, so a question from a state two years later gets the same answer, with the same sources.
This order would put the customer over Texas’s 36-gallon annual allowance by about two bottles. Options offered at the register: trim to four bottles, or hold until the window resets.
Representative check. Rule names and limits are real (Texas per-consumer cap of 36 gallons per 12 months, TABC); the figures are illustrative.
A club run starts as a plan: which wines for which tier, how many members, how many bottles that takes, and whether the cellar has them. The plan checks itself against inventory and each member’s preferences before a single card is charged.
Then the run moves step by step: a preflight that names every member with a problem, the charges, the shipments and pickups, the manifest for the warehouse, the notices to members, and a close that leaves accounting and inventory already updated.
Representative figures.
Moving a winery’s records to a new system is the part everyone dreads. The method is to never ask you to trust the new system before it has matched the old one, morning after morning.
Your current systems stay on. Stavebound runs beside them on live orders. Nothing is switched off on a promise.
Every morning Stavebound compares both systems, channel by channel, to the cent. A difference shows up in hours, not quarters.
When the two systems match day after day, the numbers have made the case, and your old system is still the safety net.
The old subscriptions are cancelled only after the numbers have proved it safe. We stay on hand after.
It is in your inbox before the coffee is done: every register and every channel, reconciled dollar for dollar against your own reports. During a changeover it compares the old system and the new one. After, it reconciles your registers to your accounting. The day they do not match, you know before you open the doors.
Representative figures.
Stavebound exists so a small winery can run on one system at one price and hand the tedious work to it: the filings, the daily reconciliation, the club runs, the invoices, the shipping paperwork. These are the rules that keep it that way.
The whole platform for one flat monthly fee. No per-seat charge, no percentage of your sales, no module you have to add later.
Your team signs in once and sees the tasting room, the cellar, the club, wholesale accounts and the filings. Your customers get a login of their own.
A sale is entered once. The tax, the inventory, the shipment, the filing and the accounting all come from that one entry, and they always agree.
The changeover runs side by side with your old systems until the numbers match every morning, and we do not leave once they do.
The warehouse, the card processor and the phone line talk to the same records as the register. A shipment leaving the warehouse draws down your inventory here. A call from a club member shows up on their record before you pick up.
No per-seat fees, no percentage of revenue, nothing extra to add. The price is the same whether you pour on Saturdays or ship to thirty states.
All in: Pinrates compliance checks and electronic filing of state returns are included. Card processing is billed by your payment processor.
Stavebound is built for the small operator: the grower, the maker, the family pouring for guests on a Saturday afternoon. It takes the reports, the filings and the reconciliations off your desk so your hours go where only yours can, the fruit, the cellar and the person across the bar.